Terms & Conditions
Who we are
At Data Sites, we understand the importance of protecting your personal data. This Privacy Policy outlines how we collect, maintain, and use your personal information. This applies to current, past, and prospective customers, suppliers, and individuals who have contacted us and require a response.
Legal Basis for Data Processing
Our processing of your data is based on three categories. Firstly, if you have a contract with us, such as being an existing customer or supplier. Secondly, if you have provided consent, such as subscribing to our newsletter. Thirdly, if we have a legitimate reason, such as managing the sales process when you request a quote, and we enter your information into our CRM system.
Personal Information
We assure you that any personal information you provide to us, whether through this website, email, direct mail, phone contact, or in-person interactions, will never be sold, rented, or made public without your consent.
We value your privacy and will only use your information to administer your account, provide requested products, services, and information. In some cases, we may need to share information with trusted third parties (e.g., email service providers for newsletters). Rest assured that we only work with safe, reliable, and GDPR compliant services that will not disclose your personal details elsewhere. For more information about the third-party data processors we utilize, please refer to the section below.
Information We Collect
Site Visits Tracking
We collect visitor behaviour data on our website, including which pages are visited, search queries used to find us, and general site activity. This data does not personally identify individuals; it only provides insights into visitor interactions.
To track this data, we utilize cookies, which are text files placed on your computer to gather standard internet log information and visitor behaviour information. You can learn more about cookies at www.aboutcookies.org or www.allaboutcookies.org.
You can choose to set your browser to reject cookies, but please note that some features on our website may not function properly as a result. For further details, please review our cookie policy.
Contact via Forms, Email, and Telephone
When you contact us through a website contact form, direct email, or by phone, we receive your information via email. This data is not stored on our website.
If we need to store your details for any of the legal bases explained earlier, such as when you contact us by phone, we will securely store the information on company computers that are regularly maintained and kept in secure premises, preferably with alarms. We may also add your information to our CRM system if it is necessary for processing your inquiry or request.
We may retain records of contacts, such as sent and received emails, solely for the relevant legal purposes mentioned above.
Marketing
Occasionally, we may send marketing and information emails. We will only send these emails if you fall into one of the following categories:
You are an existing customer or supplier with whom we currently conduct business.
You have explicitly requested to receive emails through a newsletter signup form or documented social media request.
If you have opted to receive our marketing communications, you can unsubscribe at any time using the unsubscribe link provided in each newsletter or by contacting us (details below).
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
How We Use Your Information
We utilize the information we hold about you in the following ways:
To provide you with information about products or services you have requested.
To send you information about products or services that may interest you.
To fulfil our contractual obligations with you.
To notify you about changes to our services or products.
To inform business partners, suppliers, and subcontractors for the performance of any contracts we enter with you.
Access to Your Information and Correction
You have certain rights, including the right to request a copy of the information we hold about you. If you would like to know what information we have, please email us, and we will respond to your request by email. While the legal timeframe for our response is one working month, we will strive to reply as promptly as possible. We want to ensure the accuracy and currency of your personal information, so once you receive the information, you can request corrections or removal of any inaccurate data. For a comprehensive list of your rights, please visit the ICO Website.
We are usually happy to assist you without charge. However, if requests are manifestly unfounded, excessive, or repetitive after an initial response, we may apply an administrative fee to cover the time taken to fulfil the request. This fee will be charged at our standard hourly rate.
Third-Party Processors
We work with carefully selected third-party processors who handle personal data on our behalf. To the best of our knowledge, these third parties comply with the applicable legislation in their respective countries. We may need to share your information with them to process products or services, which may involve sharing data within the UK or outside, including the United States and countries outside Europe.
Google Analytics
We use Google Analytics, a common feature on many websites, to track user interaction. Although Google Analytics records data such as geographical location, device information, internet browser, and operating system, none of this information personally identifies you. Google Analytics also logs your computer’s IP address, which could potentially identify you personally, but we do not have access to this information. We consider Google to be a third-party data processor.
Google Analytics uses cookies, and you can find details about these cookies in Google’s developer guides. For more information about Google’s privacy and terms, please visit their website.
Data Breaches
In the event of any unlawful data breaches involving data held by us, we will report them to the ICO (https://ico.org.uk/for-organisations/report-a-breach/personal-data-breach/) within 72 hours of becoming aware of the breach, provided it involves the theft of identifiable personal data.
Other Information
All data transfers between this website and your web browser are encrypted and delivered over HTTPS for secure communication.
Please note that this privacy policy only applies to this website. When you navigate to other websites, we recommend reading their respective privacy policies.
Contact Information
If you have any questions about our Site or this Privacy Policy, please contact us:
Email: enquiries@datasites.co.uk
When contacting us, please ensure your query is clear, especially if you are requesting information about the data we hold about you.
Future Changes
We reserve the right to change this Privacy Policy periodically, particularly if required by law. Any changes will be immediately posted on our Site, and by continuing to use our Site, you will be deemed to have accepted the revised terms of the Privacy Policy. We recommend checking this page regularly to stay up-to-date.